We all schedule meetings and send invites. Pause for a minute now. Go to your calendar and look at the schedule. I bet your meetings start at round numbers - 2 pm, 2.15 pm, etc. What more? They are scheduled for 15, 30, 45 minutes, or up to 8 hours.
Meetings fill the time we allocate to it and then spillover. Why can't we have a 16 minutes meeting? Ultimately, we all have 1440 minutes in a day. Thinking in minutes instead of a quarter, half, and full hour helps us prevent wastage of time.
What applies to meetings also applies to almost every activity in our organization. Standard Policies in the company state that customer complaints should be responded to in 2 hours. Why not 20 minutes? Or 100 minutes? Suddenly, 100 minutes seems to be a lot of time to act than 2 hours.
Measuring in micro-units instead of macro helps us focus on the core. It forces us to prioritize and accomplish much more.
Here are some practical ways of applying it in almost any scenario:
Reduce weight by 50 gms every day instead of 10 Kgs in 3 months.
Sending the first draft of notes within 100 minutes of the meeting.
Preparing a prototype in 100 days instead of 20 weeks.
Metrics:
Check the measurement scale you use in your organization.
Replace it with a micro-unit.
That's the first step. The second is to squeeze the goals using the new scale.
Subodh
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